---
title: How to set up passwords and limit employee’s access
description: "# Turn passwords on/off in Insight If Insight doesn't prompt you for a password when opening most screens, you do not have passwords enabled. Do the following to turn passwords on: ![pswd](http://salon-software.com/wp-content/uploads/setpswd.gif) If you would like to turn passwords off,…"
url: "https://salon-software.com/kb/how-to-set-up-passwords-and-limit-employees-access/"
updated: "2023-01-04"
category: Training
tags:
  - password
  - system access
---

# How to set up passwords and limit employee’s access

# Turn passwords on/off in Insight

If Insight doesn't prompt you for a password when opening most screens, you do not have passwords enabled. Do the following to turn passwords on:

![pswd](http://salon-software.com/wp-content/uploads/setpswd.gif)

If you would like to turn passwords off, do the following:

![passwordsoff](http://salon-software.com/wp-content/uploads/pswdoff.gif)

> **NOTE: You must use the master password in order to turn passwords off.**

# Change a Password

Do the following to change a password:

![changepswd](http://salon-software.com/wp-content/uploads/changepswd.gif)

> **NOTE: If you don't know your password, you'll need to change it in the Employee's screen under Employment Details or call Insight Support to have it reset.**

# Change an employee's password

Go to **Employees → Select an employee →**go to the**Employment Details** tab → click**Edit →**change the password and click **Save** when done.

# Employee System Access

Use this video guide to learn how to change what an employee has access to do within the system.

 [http://salon-software.com/wp-content/uploads/empaccess.mp4](http://salon-software.com/wp-content/uploads/empaccess.mp4)

# Creating access templates

In Insight, you can create templates for what an employee will have access to, and apply it to multiple people:

1. Go to **Setup → Templates → System Access Templates.**
2. Click **Add Access **to start a new template.
3. Give the template a name.
4. You can check off **Renter Template **if the template will apply to a renter instead of a regular employee.
5. Go through each access privilege in the left-side list. Check off what employee using this template should have access to.
6. When finished, save the template.

## Assigning Access Templates

1. Go to **Employees → Select an employee →**go to the**System Access** tab.
2. Click **Edit → **assign an access template in the **Template Used **drop-down menu (top-left side).
3. Click **Save.**